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Have you ever thought “I have so much to do, I don’t know where to start”? I know I have – and sometimes I still do. And this end-of- Beautiful thoughtful womanyear time is a perfect time to share these 3 tips. Recently, I attended a meeting of one of my mastermind groups. This group is a collection of fellow business owners in various fields. Everyone brings their expertise and willingness to share. I led a breakout group on taxes and attended several others led by fellow members sharing their specialized knowledge. My friend, Deanne Marie, led a session on overcoming overwhelm. She shared 3 powerful tips that are SO easy! Why couldn’t we think of these ourselves? Of course the first challenge that comes to my mind is what some of my clients share with me. “Do I have to keep these papers? Do I have to put these papers in neat files? Can’t I just throw them all in a box and deal with them later in the year?” Sure, just don’t bring that shoebox to your tax appointment 😉 I learned early in life, never put off until tomorrow that which you can do today. But with SO much that needs to be done each day, some of those things that are better done NOW actually do get put off. Here are the Three Terrific Tips from Deanne Marie that I call my favorites: The 15 Minute Method
  • This tool can be used any time
  • Use this tool when you are putting off starting a task for whatever reason
  • This tool will help you overcome inertia and let you take that valuable first step (knowing that it is only for 15 minutes)
  • Set a timer for 15 minutes
  • Commit to working until the timer goes off
  • At the end of the 15 minutes, you can choose to continue working or move on to something else
  • This tool can also work to limit the time spent surfing the web or doing social networking
The Power Day
  • This tool is something you might use once or twice a month to make progress on one or several larger tasks
  • Plan ahead to have the resources you need available before you start.
  • For each of six to ten tasks, create one hour slots (45-50 minutes of work with 10-15 minute breaks, to get coffee or listen to voice messages from calls you ignored during the hour)
  • Mix it up if you can – an hour at the desk, an hour on a task that has you moving around (if possible)
The Power Hour
  • This tool is also something you might use once or twice a month to make progress on several smaller tasks (like making appointments, returning phone calls, planning larger tasks)
  • Plan ahead to have the resources you need available before you start.
  • Divide the hour into 6 to 10 slots and time them appropriately
  • If you are on the phone with someone who likes to chat, you can honestly say “I have to go, I am on a deadline.
Thank you, Deanne Marie. Now I have 3 tools to overcome overwhelm. And so do you. Use these to save you time and to save you money. Always to your lowest legal tax, Nellie T Williams, EA
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September on calendar.Here we are at the beginning of September. Summer is over. Students are back to school. Tax return extensions have almost expired or run out of time. We all practice some kind of time management. Some of us complete tasks long before they are due. Those people give themselves plenty of lead time. Some of us wait until time is almost up. Both types of people are practicing some kind of time management. If you like to do more than one thing at a time you can call yourself a multi-tasker. If you wait until the last minute you can say you practice “just in time” management. If you are a business owner who extended your tax return, you have a tax return due very soon. Corporate tax returns were due last March. Partnership tax returns were due last April. If you filed for an extension of time to file, both of those types of returns are due September 15th. And since September 15th falls on a Sunday this year, this year you have an extra day to file. You have until the next business day, Monday, September 16th to file those extended returns. Extensions do not give you any extra time to pay the taxes. Extensions just give you extra time to file the paperwork. Regular, or “C” Corporations may have a tax liability to pay. Small or “S” Corporations and Partnerships do not pay taxes. They are called pass-through entities because they pass their tax liability through to their owners, the shareholders or partners of those business entities. We don’t really know how much tax is due until the tax return is completed. When you expect you will owe tax, it is a good idea to estimate, or make an educated guess, of what you expect your tax bill to be. Making estimated tax payments and making a payment with your request for extension of time to file will allow you to pay your taxes before the due date. Making estimated tax payments can save you money in the long run. When you pay your taxes after the date they are due to be paid, you can expect a bill from the Internal Revenue Service (or any other tax agency) for interest and penalties. If you owe taxes on your extended tax return, those taxes will not have been paid on time. And you should not be surprised when you get your bill for what IRS calls “additions to tax.” You may be reporting your business as a sole proprietor. The sole proprietorship income and expenses are reported on a Schedule C Form as part of your 1040 Tax Return. EVERY business owner files a 1040 series tax return for their personal taxes. The 1040 was due April 15th. If you filed an extension to request more time to file your tax form, that extension allows you until October 15th to file the paperwork.  October 15th falls on a Tuesday this year so there is not extra day because of any weekend or holiday.  Like any other tax, if it is not paid by the original due date, you can expect interest and maybe also penalties to be added to your tax bill. Why am I so full of this good news? Because when you know the rules of the game you can play to win. And if you are just now tuning in to these rules, you can play a better game from now on. Always to your lowest legal tax, Nellie T Williams, EA
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Taxes, ReceiptsAbsolutely nothing! Sometimes you may feel like a little fish in a big sea of taxpayers. But the IRS will be the first one to tell you they do not participate in the practice of  phishing. . You might think I made a spelling mistake there,  but “phish-ing” is defined as the fraudulent practice of sending e-mails or making phone calls that look like they are from legitimate companies. They are really from criminals who want to trick you into revealing personal information. You actually wind up giving them permission to steal your identity and steal your money. . If the IRS wants to contact you, they will send you a letter first. If you are being audited, the IRS will tell you they will NEVER make their first contact by email or by telephone. . Recently small business owners are nervous about the new mail campaign IRS is making. IRS is sending letters to small business owners all across the country. They want to know if you have reported all of your cash sales. . This letter is NOT the beginning of an audit. They are looking for business owners that know they haven’t reported all of their income. If that is you, you have this opportunity to come forward, to “fess up”, to confess that you actually do have more income to declare. . According to one news report, the headline on one IRS letter reads “Notification of Possible Income Underreporting.”  It notifies the business owner “your gross receipts may be underreported.”  It then says you must complete a form to explain why your income from customers not using a credit card “appears unusually low.”  The words “non-credit card sales” means “cash” sales to me. Read my blog from last week on the important practice of depositing all of your business income to your business bank account. . I’ve said before and I will say it again…when it comes to the IRS, it is up to you to prove you are right. Unlike criminal law, in tax law the IRS assumes you are guilty before you prove you are innocent. This means the burden of proof is on you, the taxpayer. . So when you get a letter from the IRS, open it. Find out exactly what they want. Pay attention to the response date they would like to hear back from you. They will always include a address for sending mail to them and a phone number in case you want to call them. . If you do call them, YOU are initiating the telephone contact. And when you give the IRS your phone number, they may call you back. That return phone call from the IRS is NOT phishing. It is in response to you reaching out to them. . Rest assured, If you dot your “i”s, cross your “t”s, cover your  bases and play by the rules, you will have nothing to worry about.  That does not mean pay more tax than you have to…it means pay only your fair share and not a penny more.
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political contributionsAs long as I can remember I have celebrated Memorial Day. I LOVE to fly my American Flag! I remember celebrating holidays during he week, not just on designated Mondays. We celebrated the holiday on what we considered was the actual or official holiday date. Things change. My memory seemed a little faded since grade school. I wanted to learn a little more so I did some research. Just like when I research tax law, I found answers to some of my questions.   I was surprised to find that Memorial Day was first celebrated after our Civil War. It was after this same Civil War that the Enrolled Agent, my professional designation, was also first recognized.   In researching this holiday I found confirmation that we really did celebrate this day on May 30th. I was surprised to see that we once celebrated this holiday on May 5th. Now that I live in Arizona, we celebrate the Mexican holiday, Cinco de Mayo, on May 5th. Things change.   My father, like his brothers and so many other great people, served our military in World War II. I remember one of my aunts talking about Decoration Day. I didn’t really understand it as a child. It was the day Americans decorated the graves of soldiers. Decoration Day is now called Memorial Day. Things change.   One Memorial Day before my father died, I thanked my father for his service. I appreciated his sacrifice.  He didn’t say much. I asked him if he had ever been thanked before. He said, “No.” But his expression seemed to say, “Why would anyone thank me? This is what we did then.”   So for all who served, for all who are serving now, and for those yet to serve, I thank you for your service. My gratitude for you all will not change.   How do you serve? Who do you serve? There are many ways to serve, many organizations to serve.   What does this have to do with taxes? Taxes change every year. I am glad we still have a deduction for Gifts to Charity. This category includes organizations whose purpose is religious, charitable, educational, scientific or literary. Contributions also include organizations that work to prevent cruelty to children and to animals. Of course veteran’s groups are part of these qualified charitable organizations.   I am serious when I tell my clients, “Don’t let the tax laws rule your life.” Yes, pay attention to the tax laws. but live the way you wan to live.   You can give to whoever you want. But if you want to deduct what you give, you’ll want to be sure your organization (not an individual) can provide you with verification of their charitable status. You can check the status of your charity at www.irs.gov/charities or call the IRS Customer Service at 1-877-829-5500.   What can you deduct? Contributions can be money (cash, check, payments by credit card), property (new or used) and out-of-pocket (meaning you paid it with your own money) expenses you paid to do volunteer work for a qualifying charitable organization. Keep track of the miles you drive, parking and tolls, for your volunteer work. Don’t deduct any amount that was repaid to you.   If you want to deduct any gift of $250 or more, you need to have a statement from your organization before you file your tax return. This statement needs to show how much money you gave, or the description of the property you gave, AND whether or not you received any goods or services in return. If you did receive something back, this statement must state the value of what you received. I’ll talk about deducting non-cash contributions in another blog.   These days, so many people are listening to radio station WIIFM, What’s In It For Me? How do you give?  I was a Girl Scout. I lived near Lake Michigan and got a Red Cross Life-Saver certification. I played viola in my school orchestra. I still sing in my church’s choir.   How do you contribute? How do you give back? Our most precious resource is our time. But the value of our time is not deductible.   If you have questions about what you want to deduct, post a comment. This could be a great discussion.   Always to your lowest legal tax,   Nellie T Williams, EA
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tax fraudHow does that headline make you feel?   One of my last assignments as a Tax Audit Supervisor for the Internal Revenue Service was to manage my group of auditors working on what we called a QP Project, a Questionable Preparer Project.   When tax returns are filed the IRS computer takes the information and scores each return. There is a secret formula called DIF or Discriminant Function. When I worked at IRS we thought DIF stood for Discriminant Information Formula.   Each tax return stands alone and is scored on its own merit. The returns can also be compared to other returns from the same general area. The returns may also be compared by occupation or industry. Trends are identified.   When a preparer is thought to be questionable, IRS looks at ALL the returns signed by that preparer. Paid preparers must sign the returns they prepare. When you pay someone to prepare your return but they don’t include their name and signature or if it says “self-prepared”, that preparer is breaking the law.   In my particular project, IRS determined that the returns prepared by a particular preparer had many things in common. Today we cannot deduct our auto loan interest, but back then we could. Every single one of this man’s clients claimed interest paid to Ford Motor Credit. Some of those taxpayers did not even have a car loan at all!   The clients were all very generous both with cash and with non-cash items. Just about every return claimed $500 of non-cash contributions. This is the maximum deduction allowed before an extra schedule is required to be filed with your 1040 return. Know this: you are STILL required to be able to prove, document, or support every entry reported on your tax return.   This is just one of many recent stories. A former Alabama tax preparer was sentenced to three years in prison PLUS one year of probation. AND she was ordered to repay more than $322,800 to the US Treasury for aiding and abetting (helping) the filing of false income tax returns.   Sally Elizabeth Wynn, age 65, had prepared tax returns for 20 years. For tax years 2005, 2006 and 2007 she did the bookkeeping for Gonzalez Construction. She knew the owner was not reporting all of his income on his personal tax return. Jose Gonzalez received at least $340,000 each year, but only reported between $55,000 and $66,000. Both the taxpayer and the tax preparer are involved in signing and filing these tax returns. Mr Gonzalez still faces criminal charges for his role in these crimes.   As your tax preparer I want you to pay only your fair share of tax. I want you to pay your lowest legal tax. I want to help you take every allowable advantage. I will help you Beat the IRS, but I will not help you cheat the IRS. I will protect you and I will protect my professional standing. You and I will not see our names splashed across the headlines for anything like this.   Always to your lowest legal tax,   Nellie T Williams, EA
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