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LetterThis is the scoop straight from the IRS along with some comments from me. Each year the IRS sends millions of letters and notices to taxpayers. Many people may feel anxious when they receive one. The IRS believe many of these notices are easy to resolve. Basically they just want a little more information about something you put on your return. They might have a question about something you left off your return. Most recently, the IRS has been contacting small business owners to find out if they reported all their cash sales. There are also millions of other letters sent outside of this kind of “special” project.

Here’s what to do if you receive a letter or notice from the IRS:
  1. Don’t panic. Take a deep breath. Follow the instructions in the letter. X
  2. There are many reasons the IRS sends notices to taxpayers. The notice usually covers a specific issue about your account or tax return. It may request payment of taxes, notify you of a change to your account or ask for additional information. X
  3. If you receive a notice about a correction to your tax return, you should review it carefully. You will need to compare the information in the notice to the entries on your tax return. X If you agree with the correction, you usually don’t need to reply unless a payment is due.If you don’t agree with the correction the IRS made, it’s important that you respond as requested. Respond to the IRS in writing to explain why you disagree. X Include any documents and information you wish the IRS to consider. Also include the bottom tear-off portion of the notice. Mail the information to the IRS address shown in the lower left corner of the notice. Allow at least 30 days for a response from the IRS. X
  4. There is no need for you to call or visit an IRS office to answer most IRS notices. If you have questions, call the telephone number in the upper right corner of the notice. When you call, have a copy of your tax return and the notice available. X You will be referring to that notice on that phone call. What they don’t tell you is to be prepared to be on hold for a little while. They get a lot of phone calls. X
  5. Keep copies of any correspondence with your tax records.
If you get an audit notice, consult with your tax advisor. Do not sign anything before you know what you are signing. Don’t agree to pay something you don’t owe.
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salaryDid you know the Internal Revenue Service can ask to see your bank statements?   It is important for you to understand why.  … Having a business is a little like having a child. Both the child and the business are a part of you, but they are also separate from you. Are you a business owner? No matter how small a business, if you are in business, your business needs its own bank account. You will deposit every penny, EVERY penny your business earns into that business bank account. You may want to have both a business checking account and a business savings account. When you have more money than you need to cover expenses, you can transfer that beautiful excess into your savings account. When you deposit your business proceeds into your bank account, it should be easy to match those deposits to your sales records. In the accounting world, that is known as “tying” the deposits to the sales records. When you transfer money from one account to the other, it is important to make a note to remind you that this is not new money being deposited. It is a TRANSFER from checking to savings or vice-versa.  … In the beginning of your business you may “seed” your account with your personal money. This is not business income. This is your investment in your own business. You may have other people invest in your business. If you give them shares of your business stock in return for their money, they are now a stockholder in your business. You want to be sure to record (make a note of) that transaction.  … There may come a time when you need to borrow money. When you take out a business loan to help fund your operations, the money you owe becomes a liability on your balance sheet.  This blog post is not about accounting, it is about your bank statements. The loan you receive is not income from the sale of your products or services. The loan is not taxable income. You want to make sure you are protecting yourself by making adequate notes about what money is going into your bank accounts. When the IRS examines a business tax return, they often ask to see the bank statements. They want to know how much money is going into your bank accounts. They will examine your income records and match them to your bank activity. If you cannot prove that extra $10,000 was a loan from Aunt Mary, then that $10,000 could become taxable income in the eyes of the IRS Agent. And if you are in the 15% tax bracket, a $10,000 adjustment to your return could cost you $1500! You don’t owe tax on the loan.  Documentation is your protection.  … Remember, as an American, you are taxed on your WORLDWIDE income. Wages, business profits, interest income and dividends from stocks and bonds are just some of the types of taxable income. Transfers between accounts, loans, and gifts are generally not taxable. I just want you to have the information you need to protect yourself when it comes to your taxes.
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ID-100113937It’s still summer according to the weather reports. But here in Arizona, it is back to school. School starts in August and gets out in May—we don’t have snow days.  The newscasters were cautioning drivers today to watch out for children. Parents were advised to accompany their children walking to school these first few days. Do your children walk to school? Do they take the bus? Are they old enough that they drive themselves? Do you home-school them? Are YOU the student? What does school have to do with taxes? There is more than one place on your tax return for education-related expenses. It can get complicated. I believe that our learning never really ends. As a tax professional I am required to attend a certain number of hours of continuing education in tax law and in ethics every year. I also enroll in other courses for personal development. All these classes are deductible as business expenses. Any classes I chose to take that are hobby-related or are just fun are not deductible for me. But if you are in the food business, the cooking class I might want to take for fun could be a deduction for you. Sending your children to school is generally not deductible. It is considered a normal cost of living. We normally cannot deduct our personal meals, or clothing, and we cannot deduct the expenses we incur to send our children to school. But if you pay to send a little one in pre-school, that may qualify for a child care credit. If your child is under the age of 13, after-school care may also qualify for a child care credit. Usually school for grades K-12 do not provide you any tax benefit. Depending on your state’s tax laws, you may qualify for a state credit if you help support extra-curricular activities. College tuition and fees paid to enroll yourself, your spouse or your dependent child may also qualify for a tax credit. If you buy your required books from the college bookstore you may include them in your tax credit expenses, Books purchased from the student selling books from last semester and room and board expenses are not deductible and do not qualify for tax credit. When I went to college I worked all summer to pay for the coming year’s tuition. Going to school in my own state helped reduce my costs. Going to school at the junior college level was also less expensive the first two years. I never had a student loan. But most of my clients do. Student loan interest can be deductible. But there are limits on how much of your expenses can be used for tax purposes. What is the difference between a deduction and a credit? Deductions are subtracted from your total income and then your tax is calculated. Tax credits do not reduce your income, they reduce your tax. An easy example would be if you were in the 15% tax bracket and had a $1000 deduction, you could save $150 in tax. A tax credit of $1000 would save you $1000 of tax. Most of the time you cannot decide to take a credit instead of a deduction. Congress makes those decisions for us when they create the tax laws. And it’s those laws I want you to understand so you are always paying your lowest legal tax.
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