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irs problems death taxesBenjamin Franklin said, the only guarantees in life are Death and Taxes. Do I have to pay taxes after I die? I thought taxes would end when I did! While we are earning money, we get a W2 or a 1099 and we pay INCOME TAX. When we have investments that pay us interest income or dividend income or we sell an investment for a profit and have a capital gain we pay INCOME TAX. When we are retired and receiving retirement benefits we may pay INCOME TAX. And now you tell me I might have to pay taxes even after I die? If you leave too much money behind when you leave this earth, you may be subject to ESTATE TAX.  

I have a Will

“But I have a will. Doesn’t that make a difference?” A will is a legal document that determines how your assets are distributed after your death. Do you remember the board game Monopoly? “Go to Jail. Go directly to Jail. Do not pass Go. Do not collect $200.” Well, with a will you “Go to Probate. Go Directly to Probate… ” What is probate? According to Wikipedia, a probate court decides the validity of a will and grants its approval to the executor The executor is the person charged with having the legal power to dispose of your assets in the manner specified in the will. The court wants to make sure your wishes are followed. And probate takes time – sometimes a lot of time and it can take money for legal fees. Creditors need to be notified and given time to present their claims. Legal notices will be published to avoid IRS problems.  

I Don’t Have a Will

As many as 55% of Americans die without a will. Have you ever heard that making no decision is still a decision? Families are supposed to love one another, but things can get ugly very quickly when MONEY is involved. According to Morning Star.com, “If you don’t [have a will], the state will decide how your assets are distributed, and even who will be the guardian of your minor children. And once you have a will, it’s important to make sure it’s clear and up to date.”  

Advantages of a Trust

Why do I want to think about a trust? What can a trust offer me that a will cannot? Who never heard of Elvis Presley? He had a will. When he died in 1988 his estate was valued at over $10 million. The probate process fees and taxes cost over $7 million! His family would have received much more if he had had a trust. A trust is private, you avoid probate and IRS problems. While a will can be contested in court, it is much harder to challenge a trust.  

My Experience

This discussion is based on my own experiences and learnings. I am not an attorney and am not offering legal advice here. I do heartily recommend you consult with a legal professional when drafting important documents. I have worked with attorneys and other professionals to help my clients consider all the critical points in making their important decisions. My brothers and I were so very fortunate that our own parents had a Revocable Living Trust, an RLT. Revocable means that while my parents were alive they could revoke it, they could make changes. It was a living document while they were living. When my dad died, it became irrevocable. He wasn’t alive to make changes anymore. My mother became the sole owner of what had been their joint assets. Included in their RLT were a power of attorney for each of them while they were alive. There were medical powers of attorney for each of them so their medical care could be directed as they would have wanted if they were unable to voice that themselves. The trust document was clear about their end of life wishes. Each of my parents could specify what they wanted for themselves. After our mother’s death, I was appointed by their trust to see that her wishes were carried out according to her desires. Thankfully my brothers and I did not quarrel. We were able to distribute the assets fairly. Yes, there was sadness. But there was no battling. My parents did not have an estate large enough to have to pay any taxes at either death. They avoided the ESTATE TAX. But my brothers and I inherited. Did we have to pay an INHERITANCE TAX? There is no tax when you inherit property. There can be INCOME TAX if that inherited property provides you with income, like interested or dividends, like rental income, or like capital gains if you sell inherited property at a profit.  

The Bottom Line

Taxes do not always have to be paid at a death. But like anything else in life, it is better to have knowledge in advance so if you have a choice, you can make an informed decision and avoid IRS problems.   To your lowest legal tax, Nellie Williams, EA Bullet Proof Your Taxes
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Did you know you are born with an income tax return filing status? We all start off life as Single. Even if you are a twin, you are a Single taxpayer. Can a baby be a taxpayer? Did you ever hear of the Gerber Baby? The answer is “Yes.” And as an American citizen, your taxable income includes your WORLDWIDE income. Your filing status is determined by your marital status on the last day of the calendar year. When you marry, and are married as of December 31st, you will generally choose Married Filing Jointly. Now your taxable income includes the worldwide income of both husband and wife. One of my clients asked, you mean if I get married on December 31st, I am treated as I was married ALL YEAR? And the answer to that question is YES. Maybe you want to marry on December 31st, but wait until after midnight to say “I DO!” and sign the license on January 1st. With planning you can choose the year you begin your joint return. One thing I want you all to know: “Marry the man (or the woman) and you marry their tax troubles, too.” So be sure you know all the facts and enter into this new partnership, this new joint venture, with your eyes open. Maybe you are part of an alternative lifestyle – part of a committed couple. Registered Domestic Partners of same-sex couples may have special choices for their state’s return, but not for the federal return. The Internal Revenue Service will still expect a separate income tax return for each of you. Some couples resist government intrusion into their personal lives and choose not to obtain the required state license to become married in the eyes of the law. They just share their love and share their lives. This is not a forum for the discussion of common law marriage (which is governed by your state), but the married filing status is reserved to the lawfully wedded couple. Sometimes there is trouble in paradise. Couples separate. When a married couple is still married, but living apart, they may choose Married Filing Jointly OR Married Filing Separately. If you are legally separated, have a court-issued order of separation, but are still talking to each other, you may be better off tax-wise to continue to share information and file a joint return. If you do choose Married Filing Separately, or are forced into Married Filing Separately because your spouse is not available to (or refuses to) sign a joint tax return, you will lose some of the tax benefits available on a joint return. Some of those many lost benefits include, among others, some tax credits and some education deductions. If one spouse itemizes, the other spouse MUST itemize and cannot claim the standard deduction. If you are receiving Social Security benefits, a larger percentage of those benefits may be income taxable. There are also adjustments to capital losses, passive losses, sale of residence exclusion, and others. IRA contributions and deductions can also be affected. I recommend you consult a tax professional so if you do have a choice, you can make an informed decision. If the formerly happy couple turns to divorce, the divorce decree will state in writing the agreements made by the divorcing couple. When I review a divorce decree I look to see if alimony or spousal support has been awarded. The spouse who pays alimony may deduct it. The spouse who receives alimony must include it in their taxable income. I will also look to see how any children of this marriage will be treated for tax purposes. You have to understand that the IRS is not a party to this divorce. Even though the divorce decree may specify who is to claim a particular child as a dependent, there is a specific form that MUST BE part of your tax return to protect your income tax return. Form 8332 is used by the custodial parent to release the exemption to the non-custodial parent. There are so many different rules that must be addressed here, that I will save them for another blog post. If you are a parent and there is at least one qualifying dependent residing in your home, you may qualify to file Head of Household. If you are still married, one spouse may be Married Filing Separately and the other spouse may be Head of Household IF they did not live together the last six months of the year. If you are divorced it may be easier to determine your filing status. The last filing status is Qualifying Widow or Widower. Qualifying means there are rules to follow. Of course! We are talking INCOME TAX CODE! If your spouse died within the past two years, you were entitled to file a joint return in the year of your spouse’s death, you did not remarry, and you have a dependent child or stepchild (not foster child) living with you the entire year, you may qualify as widow(er). Have you heard, “Things Change.”? How many times was Elizabeth Taylor married? Like Liz, you may find yourself returning to Single when the other filing status no longer apply to you. It’s all about saving you money!   To your lowest legal tax, Nellie Williams, EA Bullet Proof Your Taxes
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tax delinquentDid you know the Internal Revenue Service has a name for taxpayers who do not file their required income tax returns? Is that you? Do you owe the IRS a tax return? Are you a NON-FILER? If you file your individual income tax return on or before April 15th (the usual due date for 1040 tax returns) then you have filed TIMELY. If you file a special form you can REQUEST an automatic extension. But you must ask for this extension. And when you ask for the extension you will automatically be given an additional 6 months to file the paperwork. This extension does not give you more time to pay your tax. If you owe the IRS money, you want to pay that before April 15th to avoid penalties and interest. There are a lot of rules about paying your tax, but that is a topic for another blog. If you have a Partnership, the due date for the Form 1065 is also April 15th. If you have a corporation, that calendar-year C or S corporate return is due on or before March 15th. Partnerships and Corporations can also request an extension that will allow them up to September 15th to file their returns. If you have a business, maybe you missed filing a quarterly employment tax return. It is perfectly acceptable to file your returns on extension. Sometimes your circumstances will dictate you file an extension. Sometimes you make the choice  to file an extension. But the key word here is FILE or submit the tax return. If you have a requirement to file and you do not file that return, you are a Non-Filer. And by putting yourself in the position of Non-Filer, you are also putting yourself in position to attract special attention of the Internal Revenue Service. This special attention is not quite a Tax Audit, but it is certainly closer inspection. There is no typical non-filer. There are lots of different reasons you might miss that annual “look yourself in they eye” opportunity to be honest with yourself and file your income tax return on time. Life happens. Maybe you lost your job. Maybe you had a serious illness. Maybe your marriage ended in divorce. Maybe you suffered the death of a spouse or other close loved one. Something threw a monkey wrench in your life. If you are an employee who receives a W2 reporting annual income and taxes withheld, the IRS has a copy of this W2. If you are an independent contractor who receives a Form 1099 showing what you were paid, the IRS has a copy of this 1099. If you had gambling winnings or took money out of a retirement account, the IRS has a copy of the W2G or 1099R. The IRS wants to match the document they received with a tax return. And when the cannot make that match, they have identified a non-filer. Now, if you were an independent contactor who did not receive a 1099, or someone who had income but did not get the paperwork to go along with that income, it doesn’t mean the IRS is not going to contact you. It just may take them a little longer to do so. Maybe you had a casualty and lost the records you need to file a proper tax return. Maybe you became self-employed and didn’t know to keep the financial records you need to give to prepare a proper return. Maybe you cannot afford the professional help you need to help organize your records. Maybe you didn’t file one year’s return and here it is another year and you don’t know what to do now. When a tax return is filed late with a balance due the government, IRS is required by law to charge interest and will also assess penalties. One penalty is for failure to file, another penalty is failure to pay. Both are based on the unpaid tax. There is a maximum that can be assessed depending on your particular case. There are other penalties that can be assessed if negligence or willfulness are found to be a factor in your situation.. So if you are a Non-filer, and you want to come forward and file your tax returns, what do you do? You may want to consult a professional who will help you get back on track. Depending on the severity of your situation, depending on the number of years that are delinquent, you may want to consult with a tax attorney familiar with non-filing. The attorney will have attorney-client privilege. And if the attorney engages a CPA or EA to assist you in your case, that attorney-client privilege may extend to the other professionals.   As always, I wish you the lowest legal tax. Many Happy Return$ Nellie Williams, EA
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tax auditAre paying yourself enough? Can you afford to pay yourself a wage or compensation fair to your industry? Must you take a paycheck or can you take a draw? Why not just write yourself a check? It’s your business, isn’t it? When it comes to auditing your business, the IRS wants answers! Do you have the right answer? Do you know what the right answer is? Are you totally prepared for an IRS Tax Audit? Let me help you. I used to be your worst nightmare. Now I am on your side. I am not helping you cheat the IRS, but I want to help you beat the IRS. We are not bending or breaking any rules. I am just helping you know those rules so you can do the right thing, pay your lowest legal tax AND stay on the right side of the Internal Revenue Service. First you have to determine, identify and realize what kind of business entity do you have? Are you an entrepreneur in business for yourself? Do you file a Schedule C as one of the forms with your 1040 Individual income tax return? If you file a schedule C you DO NOT take a paycheck. You take a draw. There is no tax withholding from a draw. You pay your income taxes and self-employment taxes by making quarterly estimated tax payments. If you don’t pay in enough during the year you may have a balance due the IRS when you file your tax return the following year. If you owe more than $1000 with that return you could also owe penalties and interest. 🙁 Are you a corporation or an LLC electing to be taxed as a corporation? If this is you, you file a form 1120 or 1120S. And now you DO NOT take a draw, you pay yourself a wage or take a salary. As a business entity, you will have an entity identification number or EIN. This number is like the social security number for the business. And this number is the number that also goes on your quarterly employment tax returns. How much wage or salary can your business afford to pay you? You can’t take a check when the money isn’t there to take. If your business is healthy, then you must take a fair wage. How does your paycheck compare to others in your same industry? Are you calculating your withholding properly? So many questions! Are there answers? Yes, but you definitely want  a consultation with a reputable advisor to help you with these questions. Are you paying those withheld taxes to the IRS as often as your are required? Some businesses with less than $2500 required payment can make this payment with their quarterly report. Others have a larger liability and make their deposit electronically to the IRS every month. If you have many employees and a larger payroll, your company will make their deposits more often than monthly. And you’ll have staff to help you meet those requirements. If you have a money crunch and think you can keep those payroll deposits until you feel better able to pay, you are FLIRTING WITH TAX DISASTER! The IRS will treat you as if you are stealing from your employees. The money you withhold from  their paychecks is THEIR money. Those employees are trusting you to pay that money to the IRS on their behalf. These withheld taxes are called “Trust Fund Taxes” by the IRS. It is NOT your money to keep! One sure way to lose your business is to push that envelope. Have you ever seen the fattest chain with the biggest padlock wrapped through the handles of a business keeping those doors from opening? I have. Not even a Houdini could break those bonds! And the only way you’re going to unlock that padlock is to pay those trust fund taxes. Okay, so lets get back to taking a fair paycheck for your industry. How much do other people in your line of work make? What are the industry standards? Does your business have the cash to pay it’s suppliers and pay you too? Are you trying to minimize your employer tax responsibilities and just take a check without withholding? I caution you to do the right thing. Not for the government. Not for the IRS. But do the right thing for YOURSELF! Did I tell you anything you didn’t already know? Did I remind you of things you did know but were hoping nobody else would remember either? IRS has a memory as long as an elephant’s. They make detailed notes. They never forget. And while their agents may be human just like you and me, when you are facing an “adjustment” by an IRS Agent, he or she can seem to you as big and mean as an elephant. And their Revenue Agent’s Report can seem as loud as a trumpeting elephant.   To your lowest legal tax. Many Happy Return$,   Nellie Williams, EA
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Fourth of July is one of my favorite holidays of the year! I love America, the great patriotic songs and the fireworks. This is a significant holiday – it is the celebration of our Independence from England. We fought against taxation without representation. I can remember my trip to New England like it was yesterday even though it was many years ago. Following the marked Freedom Trail in Boston, I could feel the energy of Benjamin Franklin and our other great founders. I imagined Betsy Ross stitching our first flag with 13 stars representing our first 13 original states in a circular pattern. If you ever get a chance to go there, I hope you have as touching a time as I did. I hate to tell you this, though. Did you know we are officially into the second half of our calendar year? It is summer and it is hot in Phoenix, Arizona. My mother was right, again. The older you get, the faster time flies. What does this half-year point mean for you income-tax wise? If you are an individual taxpayer who files a 1040 Individual Income Tax Return, this is a great time to check on your income tax withholding. Are you having enough withheld? Will you just barely cover your tax? Will you get a refund? Are you going to owe the IRS come next April 15th? Are you a good money saver? (I save a lot of other stuff.) Do you just naturally and automatically set aside money to cover those “down the road” expenses? If we just open our eyes, we know we have regular bills every week, like personal items and groceries. We have regular bills every month, like car payments and mortgage payments, We have regular bills every quarter, like car insurance and estimated tax payments if you are self-employed. We have regular bills twice a year, like real estate taxes if your taxes aren’t paid through your mortgage. And then we have those special once a year bills, like anniversary presents, birthday presents, Christmas and other holiday presents and the unexpected.  I don’t want to save for a rainy day… it might just rain. And if we save for the unexpected are we just inviting trouble? It sure is nice, though, to have that cushion of comfort a savings account can provide. Are you one who lives paycheck-to-paycheck and needs to spend your whole paycheck on necessary living expenses?. Do you want to use your withholding as a savings account? Did you know you can do that?  Some argue truthfully that the IRS does not pay you interest on the income taxes you withhold from your paycheck. But right now the banks don’t pay much interest either. If you know you’re going to owe the tax eventually, think about paying in a little each payday rather than be unhappily surprised with a big headache of a tax bill next April. Here’s one other little secret that most people don’t know. The IRS keeps accurate tabs on the estimated tax payments a self-employed person deposits with the government. They know exactly when they receive your payments. If that estimated tax payment is late you can suffer interest and penalties. But , here’s the secret. Withholding is considered paid evenly throughout the year even if it is not withheld evenly during the year. I never want you  to have any “tax train wrecks”. It is not too late to get yourself back on track. Can I help you check to see if your withholding is on track? To your lowest legal tax. Many Happy Return$, Nellie Williams, EA
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irs tax audit What is so important about June 30th? Summer. Hot dogs. Watermelon. Ice cream. Swimming. Baseball. Taxes?!?   The last day of this week is also the last day of the month. But more than that, it is also the last day of the second quarter of the year.  What does that mean? It is not a game. It has nothing to do with sports. But I have always said, How can you play the game to win if you don’t even know the rules?  I’m talking the Tax Game. And if you run afoul of the tax laws you could suffer some severe tax penalties! And I’m not talking losing points, I’m talking money. I always want to help you avoid IRS problems and keep more of what is yours from becoming theirs – spelled “t-h-e-I-R-S”.  Our tax calendar year is divided into quarters. Quarters for estimated tax payments are not the same as quarters for employers’ taxes. You may be self-employed and have to make Estimated Tax Deposits. If you are a business owner who has employees, then you must remember your Employer’s Quarterly Federal Tax Return, Form 941 will be do soon. As a matter of fact, the second quarter ends June 30th and the second quarter Form 941 is due by the end of the following month. That means it is due July 31st.  So, keep your payroll records current. Keep your payroll tax payments current. And avoid the common IRS triggers. Of course, there are a lot of rules about paying your taxes, and I’ll tell you how to do that in the next blog. Just remember to stay on top of your payroll tax game. No outs, no fouls, no penalties. I want to help you hit your tax ball out of the park and avoid IRS problems! Image(s): FreeDigitalPhotos.net
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If you want to hear IRS say “Come on down!” like Bob Barker or Drew Carey on “The Price is Right,” then you’ll want to be sure to make one of these common mistakes on your return. Did you know IRS is the ONLY agency of our government that is empowered to collect the money that our government will spend? Their job is to determine if the correct amount of tax has been paid. Sometimes their examination, or audit, results in money due you, a refund. Rarely, but it can happen, the audit winds up a “no-change”. The IRS Agent or Auditor finds nothing to change and no money changes hands. But more often than not, their examination, their audit, results in money you owe the IRS. IRS doesn’t have time or resources to waste on an IRS tax audit that does not bring in money. They even have a special formula they use in selecting the returns they want to audit. This formula is called the DIF score, or discriminate information function score.

Avoiding an IRS Tax Audit

Hundreds of thousands of returns have been examined over the years and the results of these examinations have enabled the IRS to hone their selection process. Has yours been one of those returns? Do you want to volunteer for an audit? Heck no, that’s why you are reading this! Avoid the following to lessen your chance of being invited for an IRS tax audit interview:
  1. OMIT INCOME that should be reported. This can be “oops, I forgot.” “I lost this W2, this 1099.” It can mistakenly be, “How will they know?” What’s the difference? A W2 is what you get when you are an employee. A 1099 is what you get when you are an independent business owner. There are many kinds of 1099 forms. When you fail to report income that someone else has reported to the IRS because they want the deduction they are allowed when they pay you, you are omitting taxable income. This omission can be called unreported income. It can be called underreported income. It is often called “Audit”.
  1. Filing a BUSINESS LOSS when you also have W2 income. Without going into how a tax return is prepared, or “built”, IRS will almost always look at this kind of return. Are you really engaged in an activity for profit? Are you serious about your business? Are you trying to deduct expenses for a hobby? Hobbies do not belong on Schedule C. Are you exaggerating your expenses? This is an audit.
  1. How ROUND are your numbers? IRS does not want to see pennies on the tax return. They do want you to round your figures to the nearest dollar. But rounding to the nearest $5, $10, $20, $100 is not appropriate. If you have too many expenses with too round a number, IRS will wonder if you are accurately reporting your figures. They will want to ask you. That is an IRS tax audit.
I cannot overemphasize your need to keep records, your need to keep adequate and accurate records. Certainly, take the deductions you are entitled to, just keep your receipts, add you numbers carefully. Learn what you can do. And just as important, learn what you cannot do.

What steps have you taken in your business to avoid an IRS tax audit?

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irs tax problemsW-2G is used to report Gambling Winnings. There are different reporting requirements depending on the type of game you won. If you were the WINNER you may or may not be ahead “of the game.” To avoid an IRS inquiry, report ALL gambling winnings, whether or not you received a W2G. You may be the luckiest person in the world. But did you know your winnings are taxable? Do you keep a record of your gambling activity? Did you know you are required to keep a log of your activity to document your gambling losses if you itemize your deductions and want to deduct those losses? It doesn’t have to be the end of the world to keep that gambling log. But IRS will tell you, you must keep that log if you want to deduct your losses. In addition to your losses, you also need to keep track of your winnings. Not all wins will result in you receiving a W2G form. You may be playing one of those mesmerizing games with pretty pictures and reels that spin. When you win whistles blow, bells ring, lights flash. When the win is large enough casino cashiers come running, well, not exactly running, but an attendant comes to help cash you out. This will be a W2G event. What about all those other little wins? You collect your cup full of coins, or your payout voucher, exchange those for pocket money and off you go. Well, that money you just pocketed represents gambling winnings that belong in your log. There is not Gambling Log Bible to help you know exactly how to track your activity. But a piece of paper is a good start. For each day that you place your bets, record the date, the city, the establishment, the amount of money you are starting your gaming day with, the types of games you played (slots, cards, dice, roulette, bingo, etc) and then whether you won or lost. And then enter how much money you left that establishment with. If you use a Player’s Club card, you may be able to get a report of your activity at the end of the year, but that really does not take the place of your gambling log. You may play the lottery. You may play the ponies. Whatever you play, keep track of your activity. Most people aren’t bookkeepers and just want to play, not do this activity log bookwork. But the rules are clear. All income is taxable except that specifically excluded by law and nothing is deductible except that allowed by law. And in this case the law states that you must be able to prove any losses you are claiming. If you don’t keep this log, you are not to deduct your losses. I know this is not the best news in the world. But wouldn’t you rather know now than wait until the IRS tells you when they invite you in for your own personal tax audit? Oh, you’ve never been audited and you don’t think you ever will be audited? Well, that’s what most people think. In addition to having been an IRS Tax Audit Supervisor, I, too, have been audited. I know how to prepare, but it was still unnerving when I was invited to “come on down” with all my receipts. It’s like the old adage says, “an ounce of prevention is worth a pound of cure.” Wishing you Many Happy Return$, Nellie Williams, EA
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